Article XII AMENDMENTS
Clause:
1. Any member may submit a proposal amend this constitution.
2. Amendments may be made according to the procedure below.
a. Proposed amendments must be submitted two weeks in
advance to an executive officer; the amendment will be voted
on at the following meeting.
b. Executive officers and active members will be eligible to
vote on any amendments.
c. For an amendment to pass, a 2/3 majority vote of members
and officers present, provided there is a quorum, will be
required.
d. Passed amendments will be noted in the minutes and placed
in the constitution in a form of “Appendix”. The revised
constitution will be distributed to all members within 2
weeks.
e. Amendment repeals may be made according to the
following procedure:
i. Motions to repeal a constitutional
amendment must be submitted in writing.
No oral repeals are acceptable.
ii. For a repeal to pass, a 2/3 majority vote of
members and officers present, provided
there is a quorum, will be required.

This constitution of the LANTE DZAN WE BII ASS. has been ratified and
enacted by the general Assembly of members
on _________________ . __________________________

____________________                        _____________________
(Sign of the President)                              (Sign of the Secretary)

___________________                         _____________________
(Name of President)                                  (Name of Secretary)

_____________________________
Signature of the Trustee
___________________________
Name of Trustee

Article XI. BY-LAWS
Clause
1. By Laws: the by-Laws of this noble family shall be rules made
by the family to control the actions of her members.
2. The by-laws shall be written at the first few pages of the
membership dues cards.
3. See the first few pages of the Membership dues cards for
details of the By-Laws

Article X COMMITTEES
Clause:
1. There shall be four (4) standing committees, and their charge is as
follows:

Section
a. Projects & Programme Committee:
i. Responsible for ensuring that all projects
and programmes are executed on time and
perfectly. They shall draw programmes
for approval by the executives.
b. Education & Research Committee:
ii. Responsible for all research about every
tradition, customs of the Lante Djan We
for members’ education.
c. Membership & Welfare Committee:
i. Responsible for managing the recruitment
of new members,
ii. new member orientation and
iii. verification of current member fulfillment
of requirements for good standing and
iv. members’ welfare
d. Scholarship & Job Creation Committee:
i. This committee shall be responsible for
managing the association’s scholarship and
job creation fund. All applications and
requests for support shall be lay before
them for all necessary scrutiny and
recommend to the executive for approval
ii. Take members who are unemployed
through skill training and business creation.
iii. Help individuals acquire jobs if available
2. The chairman and/or executive committee may create new
committees as it may be necessary.

Article IX ABITRATION
Clause
1. Grievances, is any misunderstanding between two parties at the heat
of causing separation. The following measures shall be employed to
settle
Section
1. Grievances between a Member and a Member: the two
parties shall be reached out by an arbitration committee set
by the Chairman of which one of the three member
committee shall be a Minister of the Gospel after all proves
failed when the executives had made effort.
2. Grievances between a Member and an Executive Member:
The two parties shall be called by the arbitration committee
set up by Chairman of which one of the three member
committee shall be a Minister of the Gospel.
3. Grievances between an Executive Member and another
Executive Member: At this level of grievance, the parties
shall be referred to the Board of Trustees for settlement.

Article VIII FINANCE
Clause:
1. There shall be three member committee serve as signatories to the
association’s bank account with the Principal signatory being the
Chairman.
Section
1) There shall be two separate accounts run by the family.
2) Current Account and Investment Account shall be run by
the association in any bank agreed on.
3) Funds accumulated by the association shall be disbursed
by the financial secretary/Treasurer in consultation with
the executives.
4) After every meeting, money received in the form of Dues,
Silver Collection.
5) Fundraising and Gifts shall be taken to the bank on the next
day.
6) An impress of GHc 100 shall be kept with the Treasurer
for basic purchases.
2. Funds Disbursement shall be day to day management activity of the
family.
1) Funds needed for running the day to day management of the
association shall be from the impress, but, where the budget
exceeds the impress, a cheque shall be issued for
withdrawal.
2) The executives shall lobby some individuals to donate; kind
or in cash to support an activity.
3. Signatories to the association’s account shall be change every four (4)
years within the first two weeks after election of new officers,
especially when the signatories are going out.

Article VII Nominations for Leadership Positions
Clause:
1. Nominations shall be held last quarter during the General meeting of
the third (3 rd ) year.
2. Qualifications & procedures for nominations:
a. Any person considering an elected officer position should
become familiar with the respective position by reading the
duties listed in the constitution
b. And/or shadowing the current officer for a minimum period
of time.
c. Any person nominated must be in good standing with the
association.
d. Persons nominated must be present in the nomination day.
e. Persons nominated must verify that they will be able to stay
for the period and not travel along the way to fulfill their
position if elected as an officer
f. Persons nominated for the position of President or Vice-
President must verify that they will be committed to a full term
(4 years) of service.
g. Persons nominated must show prove of having good
relationship with members of the family as well as his or her
individual home.
h. Persons nominated must be conversant with meeting
procedures and can represent the association in high places
(educated and command of speech (Ga and English) in respect
and authority).
i. Nominations may be submitted in writing or in person at a
meeting for perusal.
3. Election
a. Election shall be conducted at the last quarter during General
Meeting of the fourth (4 th ) year of the executives’ tenure of
office.
b. Elections will be conducted by paper ballot, facilitated by a
special committee assigned to the task of election.
c. At least 1/3 of members must be present in order to conduct
elections.
d. Elections may be held by email with votes being sent directly
to election facilitators by members in diaspora as long as all
voting members are notified a minimum of 14 days in advance
4. Tenure in office
a. Shall be for four (4) years in a term.
b. Elected officers are eligible to hold the same position no more
than two terms.
c. Any officer (elected or appointed) may be removed from
office by 2/3 of a majority vote of the members” Or “the
executive committee in consultation with the trustees shall
remove the officer.
d. Should an office become vacant in mid-term, a new officer
shall be chosen by appointment by the executive board for an
interim position..

Article VI Meeting

Clause:
1. General Meeting: There shall be a general meeting which every
member of the family shall attend and contribute to the discussion
of the group. And chair by the President. In the absence of the
president, he can appoint anybody within the executive to chair the
meeting.
2. Emergency General Meetings: There shall be emergency general
meetings which shall be called by the President or two or more
executive member for an emergency discussion.
3. Executive Meeting: This is to be attended by all executive
members to plan and discuss matters arising from previous meeting
and the Agenda for the next meeting.
4. Committee Meetings: This is to be attended by only committee
member assigned special tasks and chair by the leader of the said
committee.

Article V LEADERSHIP

Clause

1. There shall be a body (both male and female) from the “Lante Djan
We” who shall serve as Board of Trustees of the Association.
a. They shall serve as the front lines of the association.
b. They shall serve as the rightful establishers of the
association.
c. They shall serve as signatories to the association’s
registration and all legal documentations.
2. There shall be two member committee who shall serve as Patrons of
the association.
3. The shall be 9 elected officers who shall serve as executive board of
the Family and shall include:
Section 1). President:
i.  Shall in every meeting (Executives and General
Meetings) chair the meeting.
ii. The chairman shall represent the family in all
gathering on less otherwise determined by the
house.
iii. The chairman shall summon meetings to be
organized by the organizing secretary.
iv.  He shall make sure preparation and reading of
financial account is read to the house every six
months.
v.  The President shall be required to endorse all
payments (vouchers) for proper accounting.
vi. In his absence, the vice president shall chair all
meetings and perform his functions until he is able
to return to his post

vii. He/she shall serve as a point of contact for the
family,
viii. He/she vote only in the case of a tie,
ix. He/she shall establish goals for the family to work
toward, etc.

Section 2). Vice President:
i. He/she shall be assign responsibilities by the
President
ii. He/she shall serve in absence of the President
iii. He/she shall perform all duties in the absence of the
president.
iv. He/she shall brief the president all decision taken
by the house.

Section 3). Secretary
i. The secretary shall be responsible for handling all
documentations within the Family.
ii. The secretary shall convene meetings, subject to
the fulfillment of all necessary preconditions
stipulated under the constitution
iii. The secretary shall record minutes during meetings
and shall read out minutes for commencement of
meetings.
iv. The secretary shall not perform the function
assigned in clause (ii) without the prior
authorization or endorsement of the House, the
executive Board or in case of emergency, the
president.
v. In the absence of the secretary, the chairman shall
exercise his discretion to appoint an interim

secretary to perform in his stead until he is able to
resume his function.
vi. The secretary shall collect and keep all data of
members.
vii. The Secretary shall hold authority of power to
direct all administration activities as his/her
position deem fit.
viii. In the absence of President, and the vice president,
the secretary shall hold position in authority to run
the family.

Section 4). Assistance Secretary

i.  She/he shall have same responsibilities as the
secretary.
ii. He/she shall be assigned special duties by the
secretary and the President.
iii. He/she shall perform all duties in the absence of
the secretary.
iv. He/she shall report to the secretary all decision
taken by the house.

Section 5). Financial Secretary
i. He/she shall receive all money such as dues,
donations, gifts on behave of the family and record
them.
ii. He/she inform the house of all money received at
every executive and general meetings
iii. He/she shall be a signatory together with the
President and any person (appointed by the house
by unanimous decision) to the family’s bank
account.

iv. He/she shall deposit all money received in the name
of the family and report the transaction to the
President.
v. He/she shall keep record of all monies deposited,
withdrawn and expended;
vi. Prepare and read the financial statements to the
family every six month.
vii. He/she shall operate an impress budget of Ghc 100
every month.

Section 6). Treasurer

i. He/shall keep all record of funds.
ii. He/shall keep impress
iii. He/she shall disburse all funding for an activity in
consultation with the financial secretary.

Section 6). The Organizing secretary: (male and Female)

i. He/she shall organize all gathering of the family,
ii. He/she shall lead in the preparation meeting place
for all meetings.
iii. He/she shall make calls to all executive members
for all executive meetings.
iv. He/she shall make all necessary phone calls to
members and organizations
in view of programmes and activities.
v. He/she shall mandate any executive or member
closer to place of activity for a special assignment.

Section 7). 1st Committee Member:

i. A committee member in-charge of discipline.

ii. He/she shall suggest disciplinary action against any
member who fraught the laws of the association.
iii. He/she shall make known the rules and regulations
governing the association and the sanctions that
comes with it.

Section 8). 2 nd Committee Member:

i. He /she shall be assigned special duties by the
President.

Article IV FUNDING.
Clause:
1. There shall be four (4) main sources of funding of the Family.
2. There shall be DUES, FREE WILL OFFERING, FUNDRAISING
and GIFTS.
Section:
1) (i) The Dues shall be the monthly mandatory contribution of an
agreeable amount by the family paid by each individual.
(ii) The Dues shall be received by the group’s financial Secretary,
recorded and issued a receipt.
(iii) In case of Family dissolution, the funds account shall directly be
given to the chief or king of The LANTE DJAN WE to support the
needy or the poor.
(iv) A percentage in cash agreed upon by the executive shall be kept
with the treasurer for any emergency use.
2) (i) The Silver collection is an offering the Family decides to do at any
time there is a general meeting.
(ii) The Silver Collection shall solely be decided by the Chairman of
the day.
3) The Fundraising shall be the process by which the Family shall reach
out to masses (both in the family and outside the family) to appeal to
them to give support to a worthy course.
4) The Gifts shall be anything; in the form of cash or kind that an
individual, group of persons or family decides on their own voluntary
present to the Family for its purpose.

Article III MEMBERSHIP
Clause:
1. Membership is the act of agreeing to be involved in the activities of the
family group through the obedience to our constitutions and by-laws.
Section:
1) This Family shall be open to all individual or group who bare any of
the surnames of THE LANTE DJAN WE.
2) The Family Membership shall be for all paternal native of Lante Djan
We
(i) Any individual of Maternal native who bear the name of
Lante Djan We shall join.
3) It shall also be for the sick and the strong in the Lante Djan We clan.
4) A member shall be considered in good standing with the Family as
long as he/she fulfills the following criteria:
i. Fill a membership form
ii. Pays membership dues and welfare by the deadline
stated,
iii. Attend meetings regularly and participate in the
family’s planned programmes and activities.
5) A member shall clearly outline his/her expectations in dues payment,
general conduct, meeting and program attendance, service, etc.
6) A Member who remain in good standing are entitled to the following
benefits to:
i. Vote and to be voted for
ii. Free entry to Family-sponsored events,
iii. Eligibility for leadership positions,
iv. Opportunity to attend regional national and International
conferences (if any)
v. Professional development, etc.
Opportunity to attend regional national and International
conferences (if any)
vi. Giving a befitting burial by donation.
vii. Business start-up capital.
viii. 50% medical bill support.
7) Failure to meet any of the requirements listed in Section (4) may
result in loss of any or all benefits listed in Section (6).
8) The Family shall not entertain any national political issues: (The
chairman shall ask anybody who made any political statement to
retract it and issue a disclaimer that we the family disassociate
ourselves with it.)
i. The Family shall not discriminate on the basis of age, race,
color, religion, gender, national origin, ancestry, disability,
veteran’s status, sexual orientation, or political affiliation.
9) No Member shall involve in any elicit and secret relationship with
fellow member.
10) All backsliding members shall be visited, failure to return he/she shall
be served with a call and if still not coming shall finally be serve with
a letter of withdrawal from the association and this shall be
communicated to the general assembly.